Inventory
View and manage your dealership's vehicle inventory that the AI uses to answer customer questions.
The Inventory section displays your dealership's current vehicle stock, exactly as the AI sees it. Keeping inventory accurate ensures the AI gives customers correct information about available vehicles, pricing, and specifications.
Overview
DealerAI's AI agents query your inventory in real time during conversations. When a customer asks "Do you have any red SUVs under $40,000?", the AI searches this inventory and responds with matching vehicles from your actual stock.
Inventory data is typically synced automatically from your DMS (Dealer Management System) or uploaded via the inventory processing pipeline. The Inventory section lets your team review, search, and manually edit records where needed.
Inventory List
The main view shows all vehicles currently in your inventory as a card-based or list-based grid. Each vehicle entry shows:
| Field | Description |
|---|---|
| Year / Make / Model / Trim | Full vehicle identification |
| Stock number | Your internal stock identifier |
| VIN | 17-character Vehicle Identification Number |
| Price | Listed selling price |
| Mileage | Odometer reading (for used vehicles) |
| Status | Available, Sold, Pending, etc. |
| Photo | Primary vehicle image (if available) |
Searching and Filtering
Use the search bar at the top of the inventory list to find vehicles by:
- Make or model name
- Stock number or VIN
- Price range
- Year range
- Body style (SUV, sedan, truck, etc.)
Viewing Vehicle Details
Click any vehicle to open its detail panel, which shows:
- Full specifications (engine, transmission, drivetrain, features)
- All available photos
- Price and payment options
- Notes visible to the AI during conversations
Editing a Vehicle Record
If a vehicle's details are incorrect or need updating:
Manually editing a vehicle record overrides data from the automatic sync. If your DMS syncs frequently, manual edits may be overwritten. Check with your administrator if this is a concern.
Inventory Sync
Inventory is typically kept up to date through an automated sync process that runs on a scheduled basis (daily or more frequently). If you notice missing or outdated vehicles, contact your DealerAI administrator to review the sync configuration.